Finance and Human Resources Manager

Location – Prince George

(Exempt – Full-time)

The Prince George & District Elizabeth Fry Society is a leading non-profit employer, and a feminist-centred organization working to serve vulnerable women and families in north-central BC. We are committed to integrity, service excellence, employee development and support, community leadership, and continuous reflection on our practice and our meaning.  We like to create energetic and positive work places! As Finance and Human Resources Manager, based in Prince George, you support both the Elizabeth Fry Society and the Elizabeth Fry Housing Society. This is an exciting opportunity for a versatile, hands-on professional who is both creative and diligent. You demonstrate professionalism, leadership, and best practices with employees, Board members, partners and the public.  This position safeguards the agencies’ financial status, reputation and assets by ensuring the accuracy and integrity of financial data and financial planning, and supports employees in their development. The position is also the HR leader for EFry, giving you an opportunity to focus on people, as well as finances.

Responsibilities:

General:

  • Actively participates on the management committee;
  • Contributes to the overall agency success, using a service-centred philosophy;
  • Pro-actively supports departments and staff, communicating best practices and processes

Finance:

  • Coordinates and manages annual budget preparation, audits, long-term financial planning and financial accountabilities;
  • Ensures the general ledger and accounting entries are posted accurately, completely and on a timely basis;
  • Ensures all balance sheet accounts are reconciled and adjusting entries are posted;
  • Ensures payroll processing and employee benefit administration are timely and accurate;
  • Prepares and conducts analysis of monthly and annual financial reports, monitors cash flow and financial reporting;
  • Prepares preliminary draft annual financial statements and year end working documents;
  • Ensures working papers and supporting documents required by the auditors are prepared in a timely manner;
  • Ensures grant contract and funding consistency and compliance, prepares financial reports for funders as required; manages complex partner and funder project reporting systems;
  • Designs and manages financial and accountability functions for capital projects;
  • Establishes, maintains and monitors all accounting systems including payroll, vendor systems, fundraising, capital asset management, contracts;
  • Establishes and monitors compliance with operating financial policies, procedures, and internal controls;
  • Maintains currency with federal and provincial legislation and reporting requirements;
  • Ensures regulatory compliance in all aspects of financial management and reporting;
  • Acts as the primary contact for banks and investment agencies, auditor, funding agencies, government agencies;
  • Ensures managers have access to current and accurate information on their projects, and supports managers and staff in their understanding of program and agency finances, standards, and compliance;
  • Ensures all financial material is maintained, stored, and managed appropriately, tracks all capital assets, leads initiatives to improve finance processes across the agencies and ensures financial systems are used to the best extent of their capacity;
  • Manages insurance policies for the agencies and their assets;
  • Ensures agency systems are sustainable and protected by continuing to practice and work with the systems
  • Other duties as assigned.

Human Resources:

  • Develops human resource plans;
  • Manages and supports the posting, hiring, orientation and performance management of employees;
  • Oversees employee benefits systems, works to ensure employees are supported in understanding and accessing benefits within the agencies’ commitments;
  • Works collaboratively with departments to plan and implement HR services and initiatives;
  • Assists and guides administrators and supervisors to carry out their responsibilities, including workforce planning and development, consistent collective agreement administration, consistent application of agency standards;
  • Addresses employee relations issues professionally; facilitate or undertake employee relations discussions, investigations and actions where necessary;
  • Participates or represents the agency in collective agreement negotiations as required;
  • Ensures HR-related policies, procedures, forms and information are accurate, current and readily available;
  • Manages the storage or HR-related information;
  • Supports the growth, mentorship and career development of employees;
  • Ensures compliance with relevant laws and regulations;
  • Fosters a culture of open communication and collaboration within and across teams;
  • Leads various projects as required;
  • Other duties as assigned.

Education, Training and Experience:

  • Relevant post-secondary education in financial management, accounting and a minimum five (5) years’ experience at a similar level of responsibility;
  • Relevant experience in human resources;

Or an equivalent combination of education and experience. Appropriate professional designations are an asset, as is non-profit or public-sector experience.

Skills and Abilities:

  • Demonstrated understanding of and commitment to the philosophy and mission of the Elizabeth Fry Society;
  • Demonstrated ability to manage complex information and workload while meeting timelines and standards;
  • Demonstrated understanding of GAAP for non-profits, internal controls, and financial reporting
  • Self-starter, able to work independently and in groups, demonstrated ability to collaborate effectively;
  • Excellent verbal and written communication and comprehension skills, including presentation skills;
  • Demonstrated ability to work with initiative, professionalism, using sound analytical and problem-solving skills;
  • Demonstrated effective conflict management, mediation, and remediation skills;
  • Ability to maintain confidence and exercise good judgment;
  • Excellent at thinking critically and logically while identifying the underlying principles, reasons, or facts;
  • Strong ability to build and maintain trusting relationships;
  • Ability to use appropriate technological resources.

Salary range is from $65,000 – $78,000 per annum, and will be based on education and experience. This position also includes a comprehensive benefit plan and pension plan.

  • Closing Date: 4:00 PM September 4th, 2018.
  • Please submit your cover letter and resume electronically with Finance/ HR Manager Application in the subject line to kathi@pgefry.bc.ca
  • We thank all applicants in advance for their interest and only those shortlisted will be contacted.