Job Description Executive Director

JOB DESCRIPTION

EXECUTIVE DIRECTOR

The Elizabeth Fry Society is a community-based, feminist, non-profit organization supporting women and their children who have experienced criminalization, violence, abuse or marginalization and is seeking a passionate, inspiring Executive Director to effectively lead the organization through the next stage of its journey.

Reporting to the Boards of Directors of the two linked societies, the Executive Director is responsible for the successful leadership and professional management of the Elizabeth Fry Society and the Elizabeth Fry Housing Society. The ED is responsible for the efficacy of all programs and departments, setting goals and measuring the achievement of the organization’s objectives.

In this complex, regional work, the ED embodies the mission of the agencies, motivating employees and inspiring the confidence of the Boards and stakeholders, including funders.  The ED demonstrates dynamic leadership with an intersectional feminist focus on women, girls, and safe, affordable housing. 

The ED supervises and collaborates with direct reports including the managers of Justice Services, Children & Family Services, Housing and Finance. EFry and EFry Housing have approximately 65 regular employees between them and serves more than 5500 individuals in Prince George, Quesnel, and Burns Lake annually. EFry Society is in its accreditation process and is committed to the journey of excellence linking organizational mandate, program delivery and organizational structure.

PRIMARY RESPONSIBILITIES 

Program and Service Development and Management:

  • Oversee and support program and service design, implementation, and evaluation, ensuring programs and services are compatible with missions, goals and objectives, and that programs and services meet community needs. Write proposals and conduct negotiations as required or ensure effective delegation. Measure program and service outcomes against goals and mandate.
  • In cooperation with managers, ensure high quality standards for all programs and services are achieved, and outcomes support continuation of appropriate funding, and will provide rationales for continued funding and staffing of current program areas.
  • Ensure program and agency accreditation processes and monitoring are in place as planned, and that effective systems and strategies are in place for the continuation of accreditation.
  • Oversee all aspects of building maintenance and tenancies at the various site locations, either directly or through reporting relationships.

Strategic Alliances and Public Relations:

  • Build and maintain strong, strategic, and nurturing alliances with Indigenous and non-Indigenous communities, agencies, and government representatives, supporting shared organizational goals and objectives through collaboration and coordinating advocacy where appropriate.
  • Serve as primary liaison for community organizations, agencies, professionals, government officials and the media, fostering a positive image of the agency.  This work complements staff interactions with the community, and work may be delegated to members of the Management Team.
  • With staff, develop and implement communication strategies to enhance awareness of services.
  • When authorized by the Chair(s) of the Board(s), act as the official representative and spokesperson of the agencies.

Team Development and Management:

  • Lead the necessary hiring, orientation, training, professional development, supervision, evaluation, compensation, and scheduling of the Management Team, and ensure all necessary policies, procedures and systems are in place for the effective hiring, support and management of all other employees in both organizations. 
  • Ensure the agencies adhere to all legal requirements for employment conditions and occupational health and safety.
  • Lead or support the negotiation and management of local issues within the union agreements.
  • Schedule and facilitate regular management, staff, and department meetings.

Financial Planning and Management:

  • Ensure the day-to-day financial management and soundness of each agency.
  • With appropriate input from the Management Team and the Board ensure agency budgets and financial projections are developed and monitored consistently, that annualized strategies are in place, and that audits are planned and managed efficiently and effectively.
  • Ensure robust financial policies are in place and support technological and human solutions to streamline reporting systems.
  • Maintain effective internal and external relationships to ensure all administrative tasks relating to the approval and implementation of contracts, budgets, and agreements are complete.
  • Provide the Boards with the information and assistance necessary for them to meet their fiduciary responsibilities.
  • With colleagues, and delegating authority as appropriately, oversee the preparation and submission of funding proposals. Actively engage in contract negotiations and ensure required accountability measures are in place for each contract.
  • Lead the agencies’ funding and fundraising efforts, coordinate revenue generating activities and diversify funding sources.

Board Relations and Organizational Risk Management:

  • Working closely with the Board Chair(s) prepare and attend all Board meetings, provide reports as required and participate in discussions relating to planning, problem solving and decision-making at the Board level.  The Executive Director assists and supports the Boards by providing quality, accurate information on which important decisions can be based.
  • Sit on all Board committees and assists, advises, and supports the Chairs of those Committees.
  • With or on behalf of the Board, negotiate, execute, and monitor Board-level contracts, mortgages, and other major agreements on behalf of the agency.
  • Regularly provide risk management information and analysis to the Board.
  • Support the strategic planning of the agencies and ensure related operational plans are in place annually.

Other:

  • Ensure effective and timely communication of relevant information among staff and management, and between Boards and management.
  • Represent the agencies at the provincial and national level, as approved by the Board(s).
  • Perform other duties as assigned by the Board(s) of Directors.

QUALIFICATIONS, SKILLS AND KNOWLEDGE

The Executive Director’s management style, leadership abilities and decision-making and problem-solving skills will contribute to the establishment and maintenance of positive staff morale, effective team building and efficient systems and services. The Executive Director will demonstrate knowledge and understanding of the history and current issues involving social justice, violence against women, and access to housing. The Executive Director will champion an intersectional, anti-opressive and substantive equality approach and will have a strong understanding of the oppression and over criminalization of Indigenous women.

Ideally the Executive Director will have:

  • A university master’s or degree in a relevant field and minimum five years’ senior management and direct supervisory experience in the social services non-profit sector, or an equivalent combination of education and experience. Experience in a unionized environment is desired.
  • Demonstrated knowledge of women’s incarceration and the legacy of systemic racism that Canada’s colonial history has had on Indigenous women’s disproportionate representation in incarcerated populations.
  • Clear knowledge of and commitment to intersectional feminist and anti-racist approaches.
  • Commitment to inclusiveness and diversity, including demonstrated understanding of cultural humility, cultural safety and diverse worldviews.
  • Demonstrated political awareness, including experience engaging with Indigenous communities and organizations.
  • Knowledge of funding sources and demonstrated ability to seek and maintain funding over the long-term.
  • Experience working with non-profit boards.
  • A strong understanding of the social and non-profit housing sectors is desirable.
  • Demonstrated ability to guide the long-term strategic direction of an organization, and to be innovative. 
  • Proven ability to create a caring and positive work culture through an exemplary work ethic, strong communication skills, consensus building skills, empathy, and self-awareness along with an awareness of priorities and concern for operational imperatives.
  • Demonstrate success in implementing collaborative initiatives, and a history of positive relationships with funders, partners, and other stakeholders.
  • Demonstrated ability to manage extensive budgets and undertake financial planning at a comprehensive level.
  • Demonstrated ability to work with diverse teams, and to consistently support and manage personnel while ensuring agency mandate and client services are maintained at the highest level.
  • Successful experience with proposal development, negotiations, program management. 
  • Excellent collaboration and conflict resolution skills.
  • Ability to adapt to a challenging and changing environment.
  • Excellent communication, multi-tasking, problem solving, time management and crisis management skills, and the ability to support colleagues with these skills.
  • Practical knowledge of and proficiency in using current office and online technologies.
  • Valid Class 5 driver’s license and access to a reliable vehicle is required, as is the ability to travel by air.
  • Successfully obtain and maintain a clear Criminal Record Check including the vulnerable sector.