Administrative Assistant

Location – Prince George

(Permanent Part-time)

Purpose:

Performs a variety of administrative duties in our office; prepares correspondence, reports, and other documents; maintains a variety of financial and accounting records, files, data entry into computerized accounting and related filing systems. The candidate is required to work in a busy environment and within a feminist based, women-centered philosophy.

Required Education, Training and Experience:

  • Minimum grade 12, plus related post-secondary courses in office and accounting procedures is required.
  • Two (2) years recent related experience, or an equivalent combination of education, training and experience

Required Knowledge, Skills and Abilities:

  • Provides word processing, data input and typing support such as correspondence, meeting minutes, forms, client information; updates databases and sends reports as required; drafts routine correspondence such as thank you letters, client appointment letters and internal memoranda.
  • Prepares, updates and prints program brochures using a software package. Ensures supplies of up-to-date handouts and resource materials are available.
  • Answers telephone and in-person inquiries; routes to appropriate staff members if required. Sorts and distributes incoming mail and processes outgoing mail; operates a variety of office equipment such as computers, printers, copiers, facsimile equipment.
  • Maintains a variety of financial records such as petty cash fund, purchase orders and cheque requisitions.
  • Checks source documents such as timesheets, invoices and expense claim forms for accuracy and completeness.
  • Performs basic calculations from source documents such as the total number of hours worked from employees’ timesheets and the total amount owed to vendors from invoices.
  • Inputs data from source documents into computerized accounting systems or spreadsheets.
  • Files documents such as invoices, cheque requisitions and bills; maintains the filing systems in accordance with established guidelines.
  • Processes petty cash and or internal claims, such as travel, mileage, training advances etc.
  • Prepares cash receipts; maintains records.
  • Performs other related duties as required.

Salary Range:

$16.99 – $19.82 (collective agreement)

Work Schedule:

Monday 9:00 am-4:30 pm

Tuesday to Friday 12:30 pm-4:30 pm

Anticipated Start Date:

Immediately

To Apply:

This position is open until filled.

Submit cover letter and resume to Kathi Heim,

Finance Manager

in person or by email: rhonda@www.pgefry.bc.ca.

Rhonda Camozzi

Finance Manager

Prince George and District Elizabeth Fry Society

1575 – 5th Avenue

Prince George, BC, V2L 3L9

(250) 563-1113

 

This is a Union position.